Job Opening for ACAA Treasurer

ACAA members!
 
We have an opening for Alliance College Alumni Association Treasurer; term is two years.  Below is a summary of duties and approximate amount of time each takes.  Les Rachocki will assist with the transition for the person selected.  This is a very important role and a wonderful opportunity to help your ACCA and serve on the board of directors.  If you are interested, or know of someone who may be qualified and interested, please email our Secretary: Helen Tueffel (Dziob – 1980) at helentueffel@gmail.com.  You may also email her or Les Rachocki ( ljrachocki@gmail.com) with further questions.
 

Treasurer Job Description

Make deposits to checking account Make copies of checks and deposit slips take to bank (30 mins. plus travel time to bank)
Pay any and all expenses Notation of check number on expense documents
Prepare Financial Statements using Intuit QuickBooks Pro (software will be provided) This financial information is entered on an ongoing basis (20 to 30 mins. for quarterly meetings)
Prepare Financial Report for Annual Board Meetings of ACAA (report balances at telecon meetings) Print Financial report (P&L plus Balance sheet) and write a short statement of highlights for period (30 to 40 mins.)
File annual IRS form 990-N, Annual Electronic Filing Requirement for Small Exempt Organizations. (30 mins.)

Banking Relation:  

Huntington Bank is the current bank with locations in: Ohio, Illinois, Indiana, Kentucky, Michigan, Pennsylvania, West Virginia and Wisconsin.
Note:  If the Treasurer is located in a different state, new banking relation must be opened.

Busy Period:  Reunions

  • Registrations forms and payments sent to Treasurer
  • Receipts recorded in QuickBooks (time depends on new (5 mins.) or prior member (2 mins.) receipts
  • Deposits made (see above)
  • Copies of the registration forms scanned and emailed to various board members (perhaps 10 to 15 mins. for every 10 registration forms)
  • Biennial review of the financial records (in reunion years) done an accountant alumnus

Travel

Non-reunion years To site of Board of Directors meeting.
Reunion selection visit actual or potential site for reunion.
Reunion years

Visit site of reunion several months before reunion to finalize details.
Attend reunion for the BODs meeting to collect receipts for late attendees, raffles etc. and pay bills for reunion .

Other time commitment: Board of Director conference calls (usually on Saturday mornings) Reunion years 6 to 7 times, non-reunion years 4 to 5 times.    

Term: two years

INQUIRIES TO: Les Rachocki; ljrachocki@gmail.com; 330-908-3950